What is an ePoster system for conferences?

An ePoster system allows conference presenters to upload and display digital posters on professional display screens instead of printed posters. Attendees can browse presentations, zoom into content, search abstracts, and access posters throughout the event. As well as many other features.

 

How much does an ePoster solution cost?

We offer straightforward pricing with a fixed software fee that supports unlimited poster uploads. Hardware hire, logistics, delivery, installation, and optional onsite technical support are quoted based on the specific requirements of each event, venue, and conference size.

 

What is included in your ePoster solution?

Our ePoster solutions can include: Professional 55” display screens portrait or landscape screen configurations, ePoster software platform, presenter upload management, tablet-controlled navigation, delivery, installation, and collection, optional onsite technical support. We can tailor the setup to suit medical, scientific, and professional conferences of all sizes.

 

What screen sizes do you provide for ePoster displays?

We primarily provide professional 55” display screens available in both portrait and landscape orientations. The setup can be adapted depending on venue layout, poster volume, and event requirements.

 

Are your ePoster screens touchscreen?

No. Our standard ePoster displays are controlled using dedicated tablets rather than touchscreen interaction. This approach improves reliability during live events and allows attendees to navigate posters smoothly without accidental interruptions on the display screens.

 

Can attendees browse posters interactively?

Yes. Attendees can browse posters using tablet controls, allowing them to navigate abstracts, open presentations, zoom into content, and move between posters easily during the event.

 

Can your hardware work with our own conference software?

Yes. If clients already have their own ePoster or abstract management software, we can adapt our hardware setup to work alongside existing systems and conference platforms wherever possible.

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Is your ePoster software compatible with abstract management systems?

Yes. Our ePoster platform can work alongside many conference and abstract management systems. We can assist with integrating poster data, presenter information, and abstract content into the event workflow.

 

Can presenters upload posters before the conference?

Yes. Presenters can upload their posters and files before the event through the ePoster upload platfom, helping organisers review submissions in advance and reducing onsite administration.

 

What file formats are supported for ePoster uploads?

Our systems commonly support: PDF and other multimedia formats for video content where required. We can also advise presenters on recommended formats for the best display quality.

 

Do you provide onsite technical support?

Yes. Optional onsite technical support is available for conferences that require assistance, presenter support, troubleshooting, and live event management throughout the event.

 

Do you handle delivery and setup?

Yes. We manage delivery, installation, setup, testing, and collection of all ePoster hardware. Logistics are tailored to the venue location and event requirements.

 

How long does it take to set up an ePoster system?

Setup time depends on the number of screens and venue layout. Smaller events can often be installed within a few hours, while larger conferences may require full-day setup and testing.

 

Can attendees access posters after the event?

Yes. Post-event access can be provided so delegates can continue viewing posters and abstracts after the conference has finished, extending engagement and educational value beyond the live event.

 

Are your ePoster solutions suitable for medical and scientific conferences?

Yes. Our ePoster solutions are designed for medical, healthcare, pharmaceutical, scientific, and professional conferences, supporting efficient poster presentation and abstract management for events of all sizes.

 

Can your ePoster systems support large conferences?

Yes. Our solutions can support everything from small specialist meetings to large international conferences with hundreds of posters and multiple display areas.

 

What are the benefits of digital ePosters compared to printed posters?

Digital ePosters: Reduce printing costs, simplify poster management, allow remote uploads, improve attendee interaction, enable searchable abstracts, provide post-event access, support multimedia content such as video and animation

 

Can ePoster sessions be used for hybrid or virtual conferences?

Yes. Our platform can support onsite, hybrid, and virtual poster sessions, allowing attendees to access presentations both at the venue and remotely online.

 

How early should organisers book an ePoster solution?

We recommend booking as early as possible, especially for large medical and scientific conferences. Early planning allows time for platform setup, abstract integration, testing, presenter communication, and venue coordination. However we can work very quickly and have been able to work with-in very short timelines.

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How many ePoster screens will I need?

The number of ePoster screens needed really depends on a few key factors: the total number of delegates, how much time they’ll have available to browse posters, how many conference days the posters will be displayed across, the total number of posters, and whether there are dedicated poster presentation sessions. We can advise on the most suitable setup and screen quantity.